Project Team Structures
Projects need coordination.
Teams will be from different function boundaries, therefore a matrix structure is required
Projects need different skills and cross organisational reporting lines, each individual then has a dual role, their functional/divisional responsibilities as well as those of the project team.
The size of the team will depend on the project
Normally a senior member of management, often the one with most to gain (or lose) from it
They direct and therefore allow the Project Manager to manage.
|Gatekeeper||Selecting only projects that support the business strategy|
|Monitor||Have regular meetings with the PM and give advice where needed|
|Supporter||Assist the PM to do their job efficiently|
|Decisionmaker||Ultimate responsibility lies with the sponsor|
|Champion||Ensure that the project is given high priority by all project members|
|Problem solver||When the team lacks the skills to solve it alone|
|Resource negotiator||Vital to get resources from across the different functions at the right time|
Manages it on a day-to-day basis. Responsibility to deliver the project and ensure effectiveness and efficiency
Various roles include team leader, co-ordinator, relationship manager, problem solver, budget manager and change manager
They are often ‘generalists’ not specialists, facilitating rather than supervising team members
|Task Needs||Team Needs||Individual Needs|
|Reach Objectives||Co-ordinate the team||Motivation|
|Planning||Keep them motivated||Support|
|Resources & Responsibilities allocated||Create a sense of identity||Guidance|
Typical problems faced by Project Managers
Managing people with their own department responsibilities
Dealing with departmental managers
Managing the resources
Dealing with specialists
The project manager does not usually have the power to reward project team members.
That resides with their department line manager normally.
Project team members struggle with feeling part of their department AND part of the project one-off team.
This needs managing by the project manager