Recruitment

NotesQuizObjective Test

Recruitment - Stage 1 in the HR Cycle

The recruitment plan:

It has 5 stages in the HR Cycle

Agree vacancy

A vacancy presents an opportunity to either reassess the requirements of the job or to consider restructuring. 

Vacancy can arise due to:

  • An employee leaving the organisation

  • Growth in the organisation

  • A change in the direction of the organisation

Job Analysis

The process of job analysis starts with realising that there is a need or requirement of a job.  

It is a detailed study of the tasks that make up the job.

It also forms a basis for the subsequent preparation of job descriptions and person specifications.

Some methods for analysing jobs:

  • Direct observation

  • Interview the existing post holder

  • Previous studies

  • Questionnaires

Job description

This defines the tasks for the particular job.

If there is an existing job description, it should be checked to make sure that it is up-to-date.

A job description will include things like:

  • Title of the job

  • Department and section for the particular job

  • Brief description of the overall purpose of the role

  • Physical location of the job

  • Any special requirements

Person Specification

A person specification defines the attributes of the ideal candidate – it is a blueprint of the qualities required of the jobholder. It includes their characteristics, qualifications, experience and even special requirements.

There are two main theories relating to the content of a person specification:

  1. Seven point plan by Alec Rodgers

  2. Five fold grading system by John Munro Fraser

7 Point Plan  Five Fold Grading System
Special aptitudes Flexibility and adjustment
Circumstances Impact on other people
Interests Required qualifications
Physical makeup Motivation
Disposition Innate abilities
Attainments
General Intelligence

Source Candidates

It is important to know where suitable applicants are likely to be found, how to make contact with them and to secure their application. 

This step can involve an advertising copy that will include the job description, person specification, key selling points of the organisation, instructions for applicants and deadline.

Some methods include:

  • Press

  • Employment agencies

  • Internet

  • Executive search consultants

  • Careers conventions

  • Recruitment consultants

How to attract candidates?

  • Reputation of the organisation

  • Working conditions

  • Reward package

  • Job security

  • Career prospects

NotesQuizObjective Test